Little Wonderland Nursery Ltd

Privacy Notice

Introduction

Little Wonderland Nursery Ltd is committed to protecting the privacy and security of the personal information we collect and hold about children, parents, carers, employees, students, volunteers and visitors.

This Privacy Notice explains what information we collect, why we collect it, how we use it, who we may share it with, how long we keep it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

Little Wonderland Nursery Ltd

Address:
Little Wonderland Nursery Ltd,

Lochar House,

DUMFRIES

 

Telephone:
01387 444 222

Email:
littlewonderlandnursery@outlook.com

Data Protection Lead:
Stacey Sneddon

What Information We Collect

Information about children

We may collect:

  • Full name

  • Date of birth

  • Home address

  • Parent and carer details

  • Emergency contacts

  • Attendance records

  • Learning and development records

  • Progress reports

  • Health information

  • Medical conditions

  • Allergies

  • Dietary requirements

  • Additional Support Needs information

  • Medication records

  • Accident and incident records

  • Safeguarding and child protection information

  • Funding eligibility information

  • Photographs and videos (where appropriate)

Information about parents and carers

We may collect:

  • Names

  • Addresses

  • Telephone numbers

  • Email addresses

  • Relationship to the child

  • Payment information

  • Funding information

  • Identification documents where required

Information about employees, students and volunteers

We may collect:

  • Recruitment information

  • Employment records

  • Qualifications

  • Training records

  • Payroll information

  • Disclosure Scotland information where required

  • Professional registration details where applicable

Why We Collect Personal Information

We collect and process personal information to:

  • Provide high-quality early learning and childcare.

  • Safeguard and promote the wellbeing of children.

  • Meet children's health, medical and dietary needs.

  • Monitor children's learning and development.

  • Maintain accurate attendance records.

  • Process nursery fees and funded childcare claims.

  • Communicate with parents and carers.

  • Meet our legal and regulatory responsibilities.

  • Respond appropriately in emergencies.

  • Recruit, employ and support our staff.

Lawful Basis for Processing

Under UK GDPR, we process personal information using one or more of the following lawful bases:

  • Performance of a contract

  • Compliance with a legal obligation

  • Protection of vital interests

  • Legitimate interests

  • Consent (where applicable)

Where we process special category information, such as health or safeguarding information, we do so only where UK GDPR permits.

Who We Share Information With

Where appropriate and lawful, we may share information with:

  • Local Authority Early Learning and Childcare teams

  • NHS health professionals

  • Schools and other early learning and childcare providers

  • Social Work services

  • The Care Inspectorate

  • Education Scotland

  • Disclosure Scotland

  • Police Scotland

  • Emergency services

  • HM Revenue & Customs

  • Professional advisers and insurers

  • Secure software providers who process information on our behalf

We only share information where there is a lawful basis to do so.

Safeguarding

Protecting children is our highest priority.

Where we have concerns about a child's safety or wellbeing, we may share relevant information with appropriate agencies without parental consent where this is necessary to safeguard the child or where required by law.

Safeguarding records are retained securely by Little Wonderland Nursery Ltd in accordance with our Records Retention Policy. Where appropriate, relevant safeguarding information will be securely shared with a child's next nursery, school or another relevant agency to support their ongoing safety and wellbeing.

Photographs and Videos

Photographs and videos may be taken to support children's learning and celebrate achievements.

Parents and carers will be asked to indicate their preferences regarding the use of photographs on our registration forms. Consent may be withdrawn at any time where processing is based on consent.

CCTV

If CCTV operates within the nursery, it is used solely for the purposes of safeguarding, security and crime prevention.

Appropriate signage will be displayed, and recordings will be retained only for as long as necessary.

How We Protect Personal Information

Little Wonderland Nursery Ltd takes appropriate technical and organisational measures to protect personal information, including:

  • Secure electronic systems

  • Password-protected devices

  • Restricted staff access

  • Locked filing cabinets

  • Confidentiality agreements

  • Secure disposal of confidential records

  • Staff training on data protection

How Long We Keep Information

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected and in accordance with our Records Retention Policy, legal obligations and Scottish records management guidance.

When information is no longer required, it is securely destroyed.

Your Rights

Under UK GDPR, you have the right to:

  • Request access to your personal information.

  • Request correction of inaccurate information.

  • Request erasure of information where applicable.

  • Request restriction of processing.

  • Object to processing in certain circumstances.

  • Request transfer of your information where applicable.

  • Withdraw consent at any time where processing is based on consent.

Some rights may be restricted where we are required by law to retain information.

Making a Complaint

If you have any concerns about how we process your personal information, please contact the Nursery Manager in the first instance.

If you remain dissatisfied, you have the right to complain to the Information Commissioner's Office (ICO).

Information Commissioner's Office

Website: www.ico.org.uk

Telephone: 0303 123 1113

Changes to this Privacy Notice

Little Wonderland Nursery Ltd may update this Privacy Notice from time to time to reflect changes in legislation or our working practices.

The latest version will always be available on our website.